Need 1Card Swipe readers to track attendance at your student organization or department meetings/events?
Student Activities & Organizations now have card swipe readers your organizations and SIL departments can request to use! These card readers allow you to swipe students into OrgSync events (that you would create prior to requesting/using the readers), making that information easily available to your organization/campus department.
In order to request a reader, please fill out this form at least two weeks before the date you need to check them out.Please note that you will need a laptop with a USB port in order to use the readers. Internet connection is not required. If your request gets approved, you will receive instructions on how to use the card swipe reader (these instructions need to be returned with the reader). Both are due back to SAO within 24 hours after your meeting/event. Lastly, please make sure that whoever is filling out the form is also the one who checks out the card swipe reader.
Any questions regarding the card swipe readers or this request process, please contact Christopher Cooper at firstname.lastname@example.org.
Marketing Design Services Request Form (University Student Organizations & SIL Departments Only)
This fundraising form is used for on-campus activities. You are required to submit this form at least two (2) weeks in advance of any fundraiser that you are holding as a registered student organization. For Spring 2019, sales in the new student center are permitted with a $25 tabling fee with the exception of bake sales (Bake sales are not permitted in the Main Student Center.) Wright Plaza is a designed area for student organization tabling and sales, including bake sales. There is no cost for Wright Plaza, but you must provide your own table.
All spaces MUST be reserved through the Central Reservation Office using 25Live.
Receipts should be kept on all donations.
Only Hand-made items may be sold on campus.
Student Fees may not be used to fund an organization fundraiser.
Raffles may not be conducted by student organizations
The following disclaimer should be displayed at all fundraising events (copies of this wording are available in the Office of Student Activities and Organizations)
This organization does not represent East Carolina University, its interests, or its opinions. East Carolina University has provided no financial assistance for this endeavor nor will East Carolina University receive any funds from this endeavor. Monies donated are collected and distributed solely at the discretion of the fundraising organization to the charitable organization for which this fundraiser is intended. East Carolina University is not responsible for receiving or distribution of funds. This event is not representative of support of the charitable organization by East Carolina University.
The Major Event Registration applies to all registered student organizations activities and events that meet the criteria below. This is in response to safety and security concerns at large scale student events and this policy covers the procedures to improve student safety.
Any student organization hosting/co-hosting a major student event, as defined by this document, on or off campus shall be required to comply with these guidelines. Failure to comply with the provisions of these guidelines may result in sanctions for that student organization, including but not limited to event cancellation, financial repayment of damages, suspended use of campus facilities, and removal of the organization’s registered status.
This form is used to request a name change for your registered student organization. Representatives from the Office of Student Activities and Organizations (SAO) will review requests in the order they are received, then communicate actions to be taken or if additional information is needed. It is required for you to submit a revised constitution with this form. This timeline should take place within 7 to 10 business days of the form submission.
Contact Christopher Cooper at @email@example.com with immediate questions or if you'd like to schedule a meeting to discuss this process.
The Office of Student Activities and Organizations (SAO) offers various workshops, presentations, and programs to groups within the ECU community throughout the year focusing on an leadership development, academic success, well-being, event planning, motivation and member retention as well as OrgSync assistance and student motivation. We provide events all over campus for currently enrolled ECU students and workshops or presentations to classes, residence hall groups, student organizations, and groups of faculty & staff.
Fall 2019 Student Organization Locker Request Form
The Office of Student Activities and Organizations (SAO) in the New Main Campus Student Center (Room 107) came equipped with lockers that can serve as storage space for student organizations to store their organization items. These lockers are assigned on a first come, first serve basis with a requirement to make periodic check-ins with SAO.
Due to limited quantity, submitting an application does not guarantee a locker. Be honest in your request for space in determining if you really need a locker. There are nearly 500 registered student organizations on campus and many organizations have items that need to be stored.
See pictures below that provide a view of what the lockers look like and the type of space that is available.
It is encouraged that you come by the SAO (107 New Main Student Center) to get an accurate depiction of the locker. If you have any questions, please contact us at firstname.lastname@example.org.
Note: Lockers are provided on a semester by semester basis. Organizations will have to renew request for a locker each semester!
Involvement Fairs at summer orientation will run from 5:00-6:00 P.M. Check-in begins at 4:30P.M. in the Student Recreation Center. The dates are: June 10, June 12, June 17, June 19, June 24, June 26, July 1, July 8, July 10, and July 15.
All participating student organizations will share a table with another student organization. All participating campus departments will have their own table. Tablecloths will be provided. Power sources will NOT be available at the event. If you wish to have any electronics present, these must be battery-powered. Chairs will not be provided.
-- As a special reward, every student organization who tables for the entire length of the fair will receive their name in a drawing to be entered for *PREMIER* placement at the Get A Clue involvement fair in August. A premier space at Get A Clue includes a full table (no sharing) and a shaded area. Each summer fair attended results in one entry into the drawing. This offer is only valid for registered student organizations who do not arrive late or leave early. Winners will be contacted following the last involvement fair.
After registering for these dates, if your plans change and you can no longer table at a fair, notify our office at least 24 hours in advance as we will start a waiting list for student organizations as space is available.
If you have any additional questions about summer orientation fairs, contact Krista Wilhelm, Assistant Director for Organization Development at email@example.com